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Operations Committee

Broad's Operations Committee (OC) was formed in October 2014.  It is primarily responsible for:

  • advising on the creation and modification of institute-wide operational policies and processes
  • providing guidance on administrative execution of institutional priorities

In addition, the cross-functional composition, spanning multiple levels of science and administration, makes it a useful forum for vetting proposed institutional programs or initiatives.

Example topics of discussion from past meetings include:

  • Logo usage guidelines
  • Cloud compute controls proposal
  • Export controls policy
  • Travel expense policy
  • Lab operations working group recommendations

The OC plays an input role in decisions. Committee members ask questions to clarify proposals and provide relevant facts that shed light on the proposal's feasibility and practical implications. In most cases, decisions that are brought to the OC for input will be made by the COO. Meeting minutes are circulated to the ELT to provide an opportunity for ELT comments or questions prior to any decision being finalized.

Submit items for consideration at upcoming meetings, as well as any questions, to Christine Sohn.

Membership

The Operations Committee will be composed of representatives across all major constituencies (programs, platforms, faculty, core administrative areas). As of October 2020, the membership includes:

  1. Jesse Souweine, Chief Operating Officer (Chair)
  2. Gillian Mackay-Smith, Assoc. Director, HR Special Projects & Admin Operations  (Vice Chair)
  3. Christine Sohn (Secretary)
  4. Clare Bernard, Director, Product Management - Data Generation
  5. Paul Blainey, Core Member
  6. Tyler Brown, Associate Director, Stanley Center Scientific Operations
  7. Tyler Caron, Associate Director, Comparative Medicine Facility
  8. Chris Chernicki, Associate Director, Human Resources
  9. John Doench, Director, Research and Development, Genetic Pertubation Platform
  10. Stacey Donnelly, Senior Director, Strategic Operations
  11. Stephen Johnston, Associate Director, CDoT Operations
  12. JT Neal, Senior Group Leader, Variant to Function
  13. Jen Q. Pan, Director, Translational Neurobiology, Stanley Center
  14. Michael Parker, Director of Prospect Development and Operations, Development
  15. Brian Patterson, Manager, Enterprise Systems, BITS
  16. Joana Quintal, Manager, Events
  17. Kelley Raasch, Associate Director, EHS
  18. Andrea Saltzman, Director, Human Subjects Compliance
  19. Alexander Shalek, Institute Member
  20. Alexandra-Chloe Villani, Associate Member
  21. Jane Wilkinson, Senior Director, Genomics Platform Project and Alliance Management
  22. Sarah Young, Director, Strategic Operations, Cancer Dependency Map

Responsibilities 

  1. Leadership 
    • The Chair will manage the Committee, including setting meeting dates and agendas.
    • The Chair will determine, based on the decision at hand, whether the full group or a subgroup will convene. 
    • The Vice Chair will perform the duties of the Chair in the Chair’s absence or in the event of a vacancy in the office of Chair. 
    • The Secretary will prepare minutes of meetings. Minutes will be reviewed by the  presenters and approved by the Chair for distribution to the committee and ELT within five business days of the meeting. 
    • The Secretary will educate presenters on the role of the Committee and their  responsibilities as presenters.
    • The Secretary will review materials submitted by presenters and distribute them to the committee. Materials will be distributed two business days before the meeting to allow sufficient time for the committee to review.
  2. Members 
    • Members are expected to review materials thoroughly and in advance of the meeting, and come prepared to offer informed opinions about the topics being discussed. This may require members to gather data and/or solicit input from others ahead of the meeting.
    • Members are expected to prioritize meeting attendance to ensure that a quorum is achieved and a wide range of perspectives can be obtained on the issues at hand.
    • As appropriate, members should communicate the substance and outcomes of the  meetings with others (e.g., peers, direct reports), including by sharing meeting minutes. 
    • Members may be asked to serve on Committee subgroups as needed. 
    • Members are expected to both represent their respective stakeholder groups (e.g., platform, program) and provide input as members of institutional leadership. 
  3. Presenters
    • Presenters will prepare and share materials with the Secretary sufficiently in advance of the meeting to allow members to come prepared for discussion. 
    • Presenters will provide clear guidance to the Committee on where input is  requested. 
    • Presenters will structure discussions based on the assumption that members have read the materials in advance. 
    • Presenters will review meeting minutes promptly, to allow for timely distribution.

 

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