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Onsite safety protocols

Please carefully review the information on these pages before reporting for onsite work.

This page offers a summary of our health verification, testing protocols, and safety protocols. If you are reporting for onsite work we will send more detailed information and instructions before your first day onsite.

Before working onsite, review EHS’ "Working Onsite Checklist" and complete these initial steps:

  1. Complete the COVID-19 Workplace Training online via Traincaster.
  2. Receive a negative COVID-19 test at the Broad.
  3. Complete the daily health attestation form at broad.io/healthquest.

 

Identifying COVID-19 infection and avoiding exposure

Broadies working onsite are required to attest that they are free of COVID-19 symptoms via an online health questionnaire called Healthquest whenever they come to the building. In addition, Broad is requiring COVID-19 testing for individuals working onsite

 

Self-monitoring and Healthquest reporting questionnaire
Everyone must complete the Healthquest questionnaire daily before entering a Broad building, including Broadies working onsite, Broadies coming in to do a quick errand, and approved vendors or service providers who have Broad email accounts. Those coming onsite who do not have Broad email accounts will be required to complete the questions via the visitor management system or when they arrive onsite.

  • Before entering a Broad building, visit broad.io/healthquest on your mobile device.

  • If you are cleared for entry based on your answers, the confirmation page will display a green checkmark valid until midnight that day. You will need to show that screen to Security when you enter the building.

  • If you are not cleared for entry based on your answers, you will be asked to call the Broad COVID-19 hotline (617-714-7300) to discuss your situation and next steps.

  • When a Broadie receives a positive COVID-19 test, is identified as a close contact of someone who tests positive, or reports symptoms, Healthquest will be configured so that they cannot get a green checkmark until cleared to return. If you have been out for one of these reasons and think you should be cleared to return, but are still getting a red checkmark, please email covid19response@broadinstitute.org or call the Broad COVID-19 hotline (617-714-7300)

 

COVID-19 testing for Broadies regularly working onsite

See Broad’s full COVID-19 testing policy here.

All Broadies and contractors regularly working onsite must test negative for SARS-CoV-2 virus before starting work. After your initial negative, in most circumstances, you must retest every other day that you are onsite. If you are onsite at Broad occasionally, (e.g. more than one day apart), you must test every time you come onsite.

Testing can be self-administered at either the Broad auditorium or 320 Charles (Pacific conference room) for those who work at that location. Watch this short video to learn more about unmonitored self-swabbing. You will not need to schedule your COVID-19 tests. 

If you have any symptoms or believe you may have been exposed to COVID-19, you cannot receive a test at Broad. Please do not come to a Broad building. Instead, call your physician; if you have been to a Broad building in the seven days before developing symptoms, please also call the Broad COVID-19 hotline (617-714-7300). Please see Exposure, illness, and returning to work for further guidance. 

415 Main auditorium staffed testing site hours:

Monday 12:00 - 8:00 p.m.
Tuesday - Friday: 9:00 a.m. - 5:00 p.m.

Testing is unstaffed on holidays when the Broad is closed, including the holiday closing. 

During staffed testing hours, a clinician and the testing team will be onsite to assist Broadies who have questions or need help self-administering their tests. 

During unstaffed hours (including weekends), Broadies can complete their COVID-19 test by picking up a swab kit from the 415 Main security desk, self-administering their tests in the auditorium, and depositing them in the black mailbox near the auditorium entrance. Signs in all the self-swabbing auditorium booths provide step-by-step instructions. However, there will NOT be anyone onsite to assist with self-swabbing during unstaffed hours. Broadies should plan to get tested during staffed testing hours if they are unsure of how to self-swab or want guidance.

320 Charles
Testing at 320 Charles is entirely unstaffed and should not be used for your initial COVID-19 test. For a re-test, individuals who work at 320 Charles may pick up test kits in the Pacific conference room at any time, self-administer their swabs, and return the samples following the instructions in the room. 

 

Instructions for unmonitored self-swabbing


Clinician monitored self swabbing

  • Exit the sample collection room. You will be notified via text/ email when your results are ready.

 

Initial test
Broadies doing onsite work will receive an email with initial instructions about setting up a Color account. Please plan to get your first COVID-19 test — in the Broad auditorium during staffed testing hours — several days before you expect to work onsite. Within one to two days, you will receive results via Color’s secure web platform. MIT Medical, Broad HR, and EHS will also receive these results.

  • If you test negative, you may enter Broad buildings.

  • If you test positive, you will be directed to contact a physician for further guidance. MIT Medical and Broad EHS will work with you on a plan to isolate until it is safe to return to the facility, and on tracing contacts at Broad. The Department of Public Health may also contact you regarding contact tracing in your personal life.

 

Retests
You must retest every other day that you are onsite. If you are onsite at Broad occasionally, (e.g. more than one day apart), you must test every time you come onsite.

  • Individuals in certain teams or roles may be required to retest more frequently. Your manager will notify you if this is the case for you. 
  • Individuals who have traveled out of state recently may also be required to test more frequently. Please review the travel guidance and return restrictions.

Since you do not schedule appointments, we recommend setting up a reminder in your calendar to make sure you’re retesting. The number of tests you take may vary from week to week, depending on your onsite schedule. Do not come to Broad solely to retest; please retest the next day you do come in. 

After receiving a negative result from your initial test, for recurring tests you do not have to wait for your results to be returned. You can get tested and work onsite that same day. Testing is but one plank of our onsite health and safety plan, along with requiring the health and risk questionnaire, physical distancing, wearing surgical masks, reduced density, hygiene and cleaning, and a culture of safety.

 

See also: Exposure, illness, and returning to work | If a Broadie tests positive | Can a Broadie not yet cleared for onsite work enter a Broad building to collect something or perform a quick task? | Is Broad providing antibody testing in addition to viral testing? | Are we requiring testing for contractors? | What if I’m supposed to return to onsite work, but I don't want to be tested?