In accordance with an executive order for organizations that receive federal funding, Broad is required to collect photos of every employee, affiliate, and contractor’s vaccine cards to further verify vaccination. This is in addition to the information you submitted via the vaccine attestation form earlier this year.

[UPDATED] VACCINE: By Friday, January 21, Broadies must upload a photo of their vaccine card to a secure portal managed by our partner, Color, so that we can verify your vaccination. 
This deadline has been extended due to issues with Color's website.

BOOSTERS: Additionally, all Broadies must receive a booster shot by Friday, January 21, and will need to upload their updated vaccine card to Color when available.

See below for step-by-step instructions on how to upload your vaccine card photo and FAQs

If you do not upload your vaccine card photo by Friday, January 21, you may lose electronic and physical access to your Broad work (including access to Broad buildings, your Broad email, etc.) until you provide it. This isn’t our decision; rather, this is a requirement in order to remain compliant with federal rules.

Thanks so much for working with us to adhere to this requirement! 


How to upload your vaccine card photo via Color

  1. Navigate to broad.io/VaccineCard and log into Color. (If your photo is stored on your phone, it’ll be easiest to do this using the web browser on your phone.)
    Note: If you have not set up a Color account, follow these steps to do so.
  2. You’ll see this screen. Select “Update Status” and answer the prompts to complete the upload of your vaccine card.
    1. You will be asked whether you have been vaccinated. If it has not been two weeks since your final dose, please select that option.
    2. Next, upload a photo of your card.
      Note: If you have more than one vaccine card (i.e. your booster is on a different card, please upload photos of both cards.)
    3. Finally, enter the manufacturer and dates of your doses, including your booster if you've received it. The system is set up to allow you to enter information for one dose of J&J and information for two doses of Pfizer, Moderna, or any other WHO- or FDA-approved manufacturer, as well as your booster. 
    4. You’re all set! Thank you! 

FAQs

If I'm having trouble uploading my vaccine card, can someone from Broad do it for me? (12.14.21)
You must upload your card yourself. Please do not email your card to anyone at Broad. If you need assistance uploading your card on Color, please email support@color.com.
 

What if I lost my vaccination card? (1.11.22)
If you have lost your vaccination documentation or do not have a copy of it, you have a number of options:

  • If you were vaccinated in Massachusetts, go to myvaxrecords.mass.gov to access my record and download the info.
  • If you were vaccinated in another state, please contact the vaccination provider site where you received your vaccine.
    • If the location where you received your COVID-19 vaccine is no longer operating, contact your healthcare provider, who, in most cases, can access a state or local health department’s Immunization Information System (IIS) to verify records and supply you with documentation.
    • Contact your state or local health department if you have additional questions about vaccination cards or vaccination records.
  • If you were vaccinated in another country, contact the vaccination provider site or appropriate health department in the country where you received the vaccine for information on how to obtain records.
     

Do I have to submit a photo of my vaccine card even if I’ve attested that I’m vaccinated via Broad’s vaccine attestation form earlier this year? (1.11.22)
Yes! Uploading your vaccine card is in addition to the attestation form you completed earlier this year. It’s crucial that you upload your vaccine card by no later than January 21, 2022. If you receive a booster after this date, please upload your updated card at that time.


If I’ve received a medical or religious exemption, what do I do? (12.14.21)
If you have been provided a vaccine exemption by Broad Employee Relations, please watch for a follow-up email regarding next steps the week of December 13th.


Is Broad requiring proof of a booster? (1.11.22)
Yes, Broad requires boosters to be considered fully vaccinated as of January 21, 2022. When the booster information is present on your vaccine card, please upload it to Color. If you have not yet received a booster by when you initially uploaded your card, please upload your most current vaccination card and plan to upload a second card when you have received your booster.

 

What if I am not eligible to receive my booster by January 21, 2022, so will not be able to upload my booster information to Color by the deadline? (1.3.22)
Please reach out to Broad Employee Relations for a temporary exemption.


What happens if I don’t upload my vaccine card by January 21? (1.11.22)
If you do not upload your vaccine card photo or receive a medical/religious exemption by January 21, you may lose electronic and physical access to your Broad work (including access to Broad buildings, your Broad email, etc.).


How secure is the portal where I’m uploading my vaccine card photo? (12.14.21)
One of the reasons we chose Color as our vendor for this project is that we fully vetted their data security procedures when we selected them to manage our internal COVID-19 testing processes. As such, we are confident in their ability to keep the vaccine card data secure. For more information on Color’s privacy policy, please click here.


Where is the vaccine attestation information stored and who will have access to it? (12.14.21)
Information about vaccination status is shared only with key members of EHS and HR. It will be used only for the purposes of validating vaccination status and maintaining COVID-19 safety. As of right now, the federal mandate does not require that we provide the photos of vaccine cards to the government, only that we have collected it. If this changes for some reason, we will update the community as soon as possible. 


Do I have to submit a photo of my vaccine card if I am fully remote? What if I’m an affiliate or a contractor? (12.14.21)
Yes — this mandate applies to all people that work for Broad, whether remotely or in one of our buildings.
 

What if I’ve already submitted my vaccine card photo to my primary employer (such as MGH)? (12.14.21)
While we understand that it’s a pain to have to submit your vaccine card photo to multiple organizations, the requirement is such that we must collect this information for all members of the Broad community, so we will need you to submit your card photo at the Broad as well. 


Do I need to wait two weeks after I’ve been vaccinated to submit my vaccine card? (12.14.21)
No, you can upload a copy of your vaccination record immediately following your final dose. There will be a section within Color where you can indicate that it had not yet been two weeks since your final dose; please select that option.


See here for additional COVID-19 FAQs.